Shipping to HVAC Trade Shows and Conventions

The HVAC industry – otherwise known as heating, ventilation and air conditioning – is a constant cycle of product upgrades and innovations for the marketplace. One way to spread the word about the latest equipment is when suppliers display products at industry related trade shows. Yes, that means exhibitors must plan for shipping to HVAC trade shows and conventions.

Manufacturers of HVAC equipment along with parts, supplies and services have a big job to set up exhibit spaces to display new heating units, ventilation systems or air conditioning units. We are talking about large products that require heavy equipment to move it all into place on the showroom floor.

Shipping to HVAC Trade Shows and Conventions

The target audiences for many HVAC equipment usually like to walk around the demonstration models to examine the inner workings up close. HVAC trade shows and conventions usually take place in large venues able to accommodate the sheer size and quantity of the equipment.

A number of things factor into the logistics of getting these types of products to and from the exhibit floor. In addition to the big three of HVAC – heating, ventilation and air conditioning – refrigeration equipment also takes the stage at trade shows.


Attendees to HVAC conventions rarely see the behind the scene work it takes to get those big equipment models in and out of exhibit spaces around the country. The goal is to see the latest models, talk to representatives of the manufacturers and network with others in the industry. However, the products take top billing at HVAC trade shows.

Exhibitors need a logistics partner to help handle the load of shipping to HVAC trade shows and conventions. R+L Global Logistics has a dedicated team focused on the nuances of trade shows. They work closely with exhibitors to ensure everything goes smoothly.

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R+L Global Logistics works with HVAC exhibitors to ensure on-time delivery. Everything will be ready so the booth stands out on the trade show floor of the convention center.

HVAC Supply Chain

Certainly, Las Vegas ranks high on the list of locations to host HVAC trade shows from the Las Vegas Convention Center to a variety of hotels in the area. Other popular locations include Orlando, Atlanta, San Diego and Dallas to name a few.

R+L Global Logistics works with various exhibitors shipping to HVAC trade shows and conventions and are familiar with the requirements. While no two trade shows are alike, our professional staff remain ready to guide exhibitors through the process.

Trade shows like The International Air-Conditioning Heating Refrigerating Expo, also known AHR, touts the largest marketplace for HVAC and refrigeration. Trade shows such as this become the place to be for all things related to heating, ventilation, and air conditioning along with refrigeration. And if those products tout energy efficiency the crowds will gather to hear the benefits.

The list of products shipping to HVAC trade shows and conventions includes:

  • Heating units
  • Air conditioning units
  • Ventilators
  • Air ducts
  • Fans
  • Compressors
  • Gauges
  • Pipes
  • Pumps
  • Valves

Keep in mind this is just a short list of the many categories of items on display at exhibit booths throughout a convention. The exhibits often use technology to highlight product features and value comparisons. Yes, these are state-of-the-art exhibits, so handle everything with care.

The crates, cartons and cases of all sizes start rolling in with an assortment of wares to be set up at respective display booths. It can be a hectic time with so much freight in transit at the trade show venue.


R+L Global Logistics

When the planning process begins to attend a HVAC trade show for the first time or as a repeat exhibitor, be sure to let us know how we can assist. R+L Global Logistics offers trade show shipping services designed to meet the needs of the HVAC industry.

Trade show shipping services with R+L Global Logistics features:

  • LTL (less-than-truckload) and Truckload
  • Expedited ground and air freight
  • Warehousing (advance or show-to-show)
  • Customer service available 27 hours/ 7 days a week
  • Crate/Pack service
  • White glove service and debris removal

We understand the importance of every sales team being able to showcase products to the masses during a trade show. The stakes are high, so everything must be in order to make a good impression.


Leave transporting your trade show booth to us at R+L Global Logistics. Once the plan is set in place for logistics, your only concern will be connecting with everyone who stops by the booth.

Give us a call about your freight so we can begin the process of shipping to HVAC trade shows and conventions on the schedule.

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