Navigate the Roller Coaster of Freight Services to IAAPA

R+L Global Logistics has the freight services to IAAPA you need to get your booth, collateral and other trade show essentials there without ...
Harriet Daniels
November 26, 2018
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Get ready to have some fun! The IAAPA Conference is your chance to let your amusement business shine. This annual trade show and conference, held in Orlando, FL, brings leaders from the business of fun together to share ideas, show off their latest products and services, and learn. You’ll also find a trade show floor full of representatives from theme parks, water parks, attractions and other amusements. If you’re a first-timer or even an experienced exhibitor, riding the roller coaster of running a booth at the IAAPA trade show can put you on the edge of your seat. But before you get there, you’re going to need to utilize freight services to the IAAPA in order to transport everything you need.

In order to transport your booth, you’re going to need to utilize freight services to IAAPA. In most cases, a 3PL is the easiest way to manage that. 3PL services include shipping the booth, collateral, and other trade show essentials, along with loading and unloading at the site. You could also take advantage of warehouse storage for trade show materials, freight insurance, and even shipping to international trade shows.

What is the IAAPA?

IAAPA stands for the International Association of Amusement Parks and Attractions. Their mission is to encourage the growth of the amusement industry, and educate individual companies on industry best practices, safety regulations, and customer service. 
The IAAPA imposes high standards for safety and compliance on their members, but provide all the resources needed to meet those expectations. This is all in an effort to best serve the customers, to ensure safe, fun experiences for guests interacting with the attractions. 
The organization has over 6,000 members in 100 different countries, representing businesses like:

  • Amusement parks
  • Aquariums
  • Arcades
  • Casinos
  • Historic and tourist attractions
  • Hotels
  • Malls and shopping centers
  • Museums
  • Resorts
  • Science centers
  • Theme parks
  • Water parks
  • Zoos

Other IAAPA members include those who support the amusement industry. Representatives from distributors, industry suppliers, operators, equipment manufacturers, and service providers can all benefit from membership.

Need help shipping your trade show booth and materials?
Fill out a short form or give us a call and one of our trade show specialists will answer your questions.

What is the IAAPA Expo?What is the IAAPA Expo

The IAAPA Expo in Orlando is widely recognized as the largest attractions expo in the world. It takes place annually in the fall, and attracts over 40,000 attendees to learn about the details of the attraction industry. It consists of a 4-day trade show and a 5-day conference. In the trade show, attendees can move about the trade show floor to learn about advances in technology and recent innovations, while the conference allows industry members a chance to network and grow professionally. 
Attendees to the IAAPA trade show can find resources to learn about every aspect of running an amusement business. This includes strategies for predicting customer needs, safety standards, ride maintenance requirements, industry news, best practices, and any laws and regulations that apply to the amusement industry. The expo also provides an opportunity for members to interact and exchange ideas with some of the brightest minds in the business. 
The trade show isn’t all business, however. A live DJ playing on the trade show floor gives the expo a fun, upbeat vibe, as attendees socialize and move about the exhibitions. Local food trucks line up outside, offering up tastes from around Central Florida. To add to the excitement, many members take the expo as an opportunity to make long-awaited big announcements!
The expo in Orlando is one of three world-wide IAAPA shows. Other shows and expos are held in Europe and Asia.

IAAPA Contractor

Freeman is the official contractor for the IAAPA Expo. This means that they oversee all on-site freight and materials handling at the show, and manage the loading dock and marshaling yard during move-in and move-out periods. The move-in/move-out dock has a tight schedule to give everyone the chance to get their freight inside and set up in a timely manner, so it is important that your trade show materials arrive on time. 
According to information from the IAAPA exhibitor guide, Freeman crews will be on-site to help unload all “for hire” carriers. This means that you don’t need to do any of the heavy lifting to get your freight onto the trade show floor for assembly. 
Interested participants can register with Freeman prior to the expo with the Freeman Online service. After creating an account or logging in, you can easily register and request specific services from the contractor for before, during, and after the event.

Need help shipping your trade show booth and materials?
Fill out a short form or give us a call and one of our trade show specialists will answer your questions.

Freight Services to IAAPAFreight Services to IAAPA

Exhibiting at a trade show like the IAAPA Expo is a big job, and it can be quite stressful if you’ve never done it before. As an exhibitor, you are responsible for showing off your company’s products and services while representing the business. Your booth is what grabs your customers’ attention. This means it is important to have the right set up and swag to show it all off.
In order to get your booth and materials to the IAAPA Expo, you’re going to need to utilize some method of shipping. By far, the most cost-effective and headache-free option is to work with a Third-Party Logistics (3PL) company, which can also come with many additional benefits.

Packing, Crating, and Packaging

One of the most important things to get right is the way the trade show supplies are packed for shipment. The last thing you’d need is to get everything delivered before you realize your primary display was damaged due to improper packaging. Whether it’s not protecting your freight from the elements or not securing it for a bumpy trip, poor packaging can ruin your trade show display.
If you aren’t sure how to pack your supplies for shipment, this kind of thing is best left to professionals. A 3PL that handles trade show logistics on a regular basis is going to be much more qualified to pack your supplies safely. If you want the peace of knowing your freight is in good hands, it’s worth the extra investment. 


Utilizing a 3PL to ship your trade show freight comes with the added benefit of having a place to store your booth and materials when you aren’t actively attending shows. 3PL warehouses are often the most secure and convenient option, especially if you plan on going to many shows throughout the year.

Shipping Options

There are two common ways to ship your booth and materials to IAAPA: Advance warehouse shipping and direct to show site shipping. The option you chose might be based on time, your trade show schedule, and the size of your booth.
Advance warehouse shipping means that your freight is sent to a warehouse if it isn’t already there before the show, then moved to the trade show location before the show starts. This method works best if you are already utilizing the warehouse space from your 3PL.
Direct to show site shipping means that your freight is moved directly from the pick-up location to the site of the show. This gives you time to assemble your booth and materials. This means you can take your time in assembling the products, booth graphics, and other essentials, to make sure everything is perfect.

Need help shipping your trade show booth and materials?
Fill out a short form or give us a call and one of our trade show specialists will answer your questions.

International Trade Show Assistance

The only thing more stressful than a trade show is a trade show in a different country. On top of all the planning and paperwork of a domestic trade show, you would need to worry about international laws, customs compliance, and transportation across huge distances. If you want to come to the IAAPA Expo from a different country, you need to make sure you do everything right.
There’s a lot that could go wrong with international shipping, and you definitely don’t want to be stuck at the border while the expo goes on without you. Working with a 3PL means you have the opportunity to talk to some of the most seasoned experts on the topic. If the 3PL provides logistics brokers, you could get even more personalized assistance for your specific situation. 

Why Work with R+L Global Logistics for Trade Show Shipping?

R+L Global Logistics is a leader in trade show freight services to IAAPA. With over 50 years of combined experience, our team can assist you no matter what your circumstances are. Trade show booth shipping is easy with R+L Global Logistics. We offer a range of value-added services from international and domestic shipping, white-glove services, and packaging, to 24-hour customer service and live tracking. If you need to store your booth, we can offer warehouse solutions all across the U.S. R+L Global Logistics is an all-in-one logistics service that can help you before and after any trade show. If you’re ready to ship to the IAAPA Expo, call us today for a quote!

Need help shipping your trade show booth and materials? Fill out a short form or give us a call and one of our trade show specialists will answer your questions.

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